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Services
UK pharmacies are at the heart of our service

Bringing clarity to your Finances, Cash flow and Taxes.

Focus on your pharmacy accounting services while we handle bookkeeping, accounting, Tax & VAT, and HMRC compliance. We’ll monitor your finances and update you with actionable strategic decisions.
  • Reports on time every time.
  • Freedom & Time to focus on what matters most
  • 100%
Priority – virtual finance support
  • 700+
Happy customers in the UK
What stresses you out the most?

Common Challenges we overcome
for Pharmacies in the UK?

VAT Compliance HeadachesNavigating the complex VAT rules leads to errors and potential penalties.
Cash flow strainHigh operational costs and delayed NHS or private payments often create financial stress and uncertainty.
Payroll challengesManaging accurate payroll for pharmacists, locums, and staff is time-consuming and prone to mistakes, risking HMRC non-compliance.

On top of these – You may find it challenging & expensive to manage the internal finance team which puts you more pressure on NHS audit and accuracy errors.

Services we Offer

Virtual Bookkeeping

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Virtual Payroll

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Virtual Accounting

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Virtual VAT Assistance

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Corporation Tax Filling

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Personal Tax Advice

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Tax & IR35 Help for Locums

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Request a Free Financial Review

ur Free Financial Review includes a detailed analysis of your pharmacy’s cash flow, profit margins, tax efficiency, and overall financial health. We identify where you may be losing money, highlight tax-saving opportunities, and provide practical recommendations to improve profitability.

Request Now!

How can we help you
with virtual finance service?

Cash Flow Optimization
By providing real-time financial tracking and forecasting, we help you maintain cash flow.
Managing cash flow can be stressful with high operational costs and delayed payments from NHS or private clients. We provide real-time tracking of your income and expenses, detailed forecasting, and actionable insights. This allows you to make proactive financial decisions and maintain the liquidity needed to keep your pharmacy running smoothly.
Time-Saving Solutions
We take care of financial admin, giving you more time to focus on business growth.
Pharmacy owners are often stretched thin, leaving little time for financial management. We take the burden off your shoulders by handling bookkeeping, accounting, and compliance tasks. This allows you to focus entirely on patient care and business growth, knowing your finances are in expert hands.
Audit-Ready Records
Our meticulous record-keeping ensures compliance with NHS.
NHS audits and contract compliance require meticulous financial record-keeping. We maintain accurate, up-to-date accounts and provide detailed reports, so you’re always prepared for audits. Our support minimizes the risk of non-compliance and ensures you can meet NHS requirements confidently.
VAT Simplification
We handle complex VAT compliance, ensuring accurate calculations and timely submission.
Pharmacies often deal with a mix of standard-rated, zero-rated, and exempt supplies, making VAT compliance a major challenge. We manage the entire VAT process, from accurate classification to HMRC submissions, using tools like Xero to automate calculations and reduce errors. Our expert advice ensures your pharmacy stays compliant and avoids costly penalties.
Tax Efficiency
We optimize tax planning, identify allowable expenses, and ensure tax fillings are accurate.
Navigating corporation tax, self-assessments, and allowable expenses can be overwhelming and time-consuming. We identify tax-saving opportunities, ensure accurate submissions, and manage compliance with HMRC rules. Our tailored tax strategies help you minimize liabilities and retain more of your hard-earned profits.
Digital Transformation
We make transitioning to cloud accounting seamless, offering training and ongoing support
Transitioning to cloud accounting can be daunting, but we make it seamless. We set up and customize platforms like Xero to fit your pharmacy’s needs, provide comprehensive training, and offer ongoing support. This ensures you fully utilize digital tools for financial management, saving time and improving accuracy.
How it works

Three Easy Steps

1

Provide relevant information

Based on the type of service, you need to share relevant documents or information so we can handle your accounting virtually. All of the documents/communication are shared through our encrypted CRM which ensures maximum security and backup.
2

Virtual Accounting operation begins

Soon we get the information, we will assign you an expert virtual finance team who will be in communication with your pharmacy representative and start posting journals, developing ledgers and other financial statements for better accountability and year-end reports.
3

We will update you regularly

As we will be your virtual finance team, you will always have access to open communications and reports. We will keep your accounts well-maintained, manage and submit your VAT & Tax return to HMRC, and maintain your bookkeeping using the Xero cloud accounting platform. We will send you monthly accounts summary along with data-driven visual financial reports and a video explaining the facts so that you can implement the numbers into your business strategically.

Don’t Wait. Request a Free Review

We’ll analyze your bookkeeping for quality and errors and provide reports on current and past Financial Statements.

Worth £500

Request a Free Review

  • The specialty

    Our free financial review will offer you a comprehensive understanding of you pharmacy business from various angle such as profitability, efficiency, liquidity and investment return.

  • The deliverables

    In this free financial review we will deliver the analysis of your previous profit and loss statement that includes ratio analysis, professional comment on your business, and and error assessment of your existing accounting software.

  • How it helps

    With this financial review, you can understand the actual situation of your cash flow, profitability, and financial efficiency that will help you to identify less value adding operating areas of your pharmacy business.

  • How does that improve cash flow

    Once you know the financial loophole or the problematic areas of your business, it will be easier for you to decide areas that you need focus more.

  • What’s not included

    This financial review will be done based on your historic financial data only.

Avail a Free 15 Minutes Consultancy

We can make one of our expert UK practicing accountants available for you for 15 minutes (free of cost) to help you decide the rest.
In this meeting, you can prepare yourself and match a virtual finance package that suits your pharmacy size.
Don’t wait too much!

Book a 15 minutes discovery call

Frequently Asked Questions

Do we manage payroll for pharmacists and locums?

Yes, we manage payroll, including pensions and HMRC RTI compliance. The ACAS Guide highlights payroll inaccuracies as a key driver for staff disputes—our precision ensures happy, paid-on-time staff.

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How do we help with VAT compliance for your pharmacy?

Pharmacies face complex VAT on mixed supplies (standard, zero, and exempt). We ensure HMRC-compliant VAT returns, aligning with VAT Notice 701/57 on healthcare. We ensure accurate and timely reporting so that your pharmacy stays compliant with HMRC. Also, automating VAT via Xero reduces manual errors by up to 30% which helps you manage your cash flow.

HM Treasury sign in London

How do we improve cash flow management for pharmacies?

Delayed NHS payments can disrupt cash flow. Our real-time tracking and forecasts, based on tools like Xero, give visibility to NHS income cycles, helping predict and stabilize cash flow effectively. Similarly, our monthly, quarterly, half-yearly, and yearly management reports will help you to understand your Key Performance Indicator (KPI) better which directly helps in better financial management.

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Do we comply with HMRC & NHS’s record keeping requirements?

Yes, we maintain detailed audit-ready records aligned with HMRC Record Keeping Guidelines and NHS contractual requirements. Pharmacies with poor documentation risk penalties during audits. All of your audit trails (relevant documents and activity histories) are recorded in a secured cloud space that saves a lot of time while cooperating with the auditors.

English Tax form sa107 Capital gains summary from HM revenue and customs lies on table with office items. HMRC paperwork and tax paying process in United Kingdom
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What accounting software do we use?

We specialize in Xero Cloud Accounting. All of your bookkeeping, accounts preparation, and VAT submission will be done through Xero which ensures a very insignificant chance of error. Pharmacies adopting cloud accounting experience 25% improved financial efficiency (Xero Small Business Trends Report).

Digital Transformation

How can we save your time and money?

We usually reduce approximately 60% of your financial overhead by taking over 100% of your accounting tasks virtually, handled by our in-house chartered certified accountants. Through this, you can save rent, utility, and monthly fixed salary that you usually pay to your accounting team including a bookkeeper, accounting clerk, and finance director. Secondly, we save your energy by ensuring forecasting and budgetary control over your cashflow.

The Federation of Small Businesses (FSB) reports poor cash flow as the top cause of business failures—our solutions address this.

VAT for pharmacies in UK

Do we help with corporation tax and self-assessments?

Yes, we ensure accurate tax submissions, following HMRC CT600 Guidelines. On average, pharmacies overpay taxes by missing allowable expenses, which we optimize for savings. Our tax professionals will ensure that you save on your annual tax and HMRC submissions are made before due time.

business-woman-working-office-desktop

Is our service fully virtual?

Yes, our secure virtual services comply with GDPR and HMRC’s Making Tax Digital (MTD) initiative, offering cost-efficient, accessible finance management. However, you are always welcome at our office and we may also visit your office upon any need.

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