Virtual Pharmacy Accountant –
Trusted & Effective
Who We Are?
RX Virtual Finance specialises in providing tailored Accounting solutions and Tax advisory to pharmacy owners in the UK. With over 30 years of expertise, we combine advanced cloud technology and professional certifications to deliver accurate bookkeeping, tax compliance, and strategic financial guidance. Our goal is to simplify your finances, ensuring compliance and growth while you focus on your business. Our head office is in Cardiff, we also provide services across the UK.
We are more ExperiencedFlexibleVersatile
Bringing Financial Efficiency into Pharmacies
Services we offer to Pharmacy Owners
We are a specialised virtual accountancy firm in the UK currently offering services such as bookkeeping, payroll, outsourced accountancy, tax, management reports, outsourced part-time CFO services, and personal tax advice to pharmacy directors and locums. We have over 30 years of experience in UK accountancy, with more than 40 specialised accountants and tax advisors on the team.
Virtual Bookkeeping
With our virtual bookkeeping, stay VAT-compliant, audit-ready, and in full control of your pharmacy’s finances with accurate sales and purchase ledger management, seamless payroll processing, real-time bank reconciliation, and HMRC-ready record-keeping.
Make Bookkeeping Digital
From VAT returns and expense tracking to statutory accounts and cash flow monitoring, we ensure your pharmacy meets all compliance requirements effortlessly while maintaining financial clarity and precision.
Payroll Solution
Managing payroll can be a daunting task for pharmacy owners, with its intricate calculations, compliance requirements, and frequent updates to UK regulations. You need to eliminate payroll stress and focus on your pharmacy’s success.
We Simplify Payroll
Our specialised payroll services are designed to take the burden off your shoulders, ensuring your payroll is accurate, timely, and fully compliant with HMRC guidelines. Whether it’s handling auto-enrolment, managing locum payments, or processing statutory pay, we’ve got you covered.
Outsourced Accounting
Simplify your pharmacy’s finances with our outsourced online accounting services. From preparing accurate Limited Company Accounts and delivering actionable Management Accounts to providing expert Xero implementation, training, and support, we address the unique accounting challenges pharmacies face.
We make Accounting Digital
Whether you’re seeking clarity on your pharmacy’s financial health, preparing for growth, or aiming to optimise profitability, our solutions are designed to provide actionable insights and peace of mind.
Virtual VAT Support
Handling VAT can be a daunting task for pharmacy owners, with its complex mix of VAT-exempt, zero-rated, and standard-rated items. Missing reclaim opportunities or making mistakes on VAT returns can lead to penalties, compliance issues, and lost cash flow. That’s where we come in.
Helping you with VAT returns
From identifying VAT-rated pharmacy goods to recovering overpaid VAT on business expenses. Let us help you avoid VAT penalties and make your pharmacy’s finances work smarter. Knowing you are compliant with HMRC
Corporation Tax Fillings
Managing corporation tax for pharmacy owners can be challenging, especially when combined with handling pharmacy VAT and ensuring compliance with HMRC. Our expert tax services offer tailored company tax advice to simplify tax return submissions, maximise tax savings, and optimise your corporation tax planning.
We reduce Corporation Tax
Let us handle the complexities while you focus on growing your pharmacy. Maximise your pharmacy’s growth and profitability with expert corporation tax planning solutions, precise compliance, and tailored strategies for lasting financial success.
Personal Tax Advice
Our virtual personal tax return and self-assessment services are explicitly designed for pharmacy owners, offering expert guidance to simplify the process, maximise tax savings, and ensure compliance.
We Plan Your Personal Tax
With our Certified Tax planning experts that focus on efficiency and accuracy, we ensure your taxes are kept to a minimum. Allowing you to focus on growing your business. Trust us to handle the details while you enjoy peace of mind
Tax & IR35 For Locums
Managing taxes can be challenging for pharmacists and locum professionals juggling multiple income streams and ever-changing regulations. We offer tailored tax consultancy and annual filing services to help you optimise deductions, navigate IR35 compliance, and save more money—all while staying stress-free and compliant.
Making IR35 Easy for Pharmacists
Whether you’re self-employed, contracting through a limited company, or unsure about your employment status. Our personalised approach simplifies complex tax rules. Lets Focus on your career without worrying about the tax man.
Book a Meeting & Get Started
Pharmacy owners trust us
Why we make the best pharmacy accountants?
At RX Virtual Finance, a trusted brand of TotalBooks Accountants LTD, we bring over 30 years of expertise to pharmacies across the United Kingdom. The headquartered are at Alexandra Gate Business Centre in Cardiff, we specialise in providing tailored financial solutions designed to meet the unique needs of pharmacy businesses. Led by Buhir Rafiq, a licensed accountant (AAT) and certified Xero expert, our team of highly qualified professionals from AAT, ACCA, and Vantage Tax ensures precision, compliance, and innovative financial management. From bookkeeping to tax advisory, we combine expertise with cutting-edge technology to streamline processes and drive pharmacy success.
We leverage advanced tools like Xero Cloud Accounting, Bright Manager CRM, TaxCalc tax preperation and Heimdal Security to offer secure, efficient, and transparent financial solutions. Our services include scalable virtual CFO support, automated payroll, and financial reporting, empowering pharmacies to focus on patient care. At RX Virtual Finance, we are committed to simplifying complex financial processes, delivering tailored strategies, and building lasting partnerships that help your pharmacy thrive. Learn more about us.
Licenses & accreditations
At RX Virtual Finance, we pride ourselves on our expertise, certifications, and commitment to excellence, ensuring your pharmacy’s finances are managed by trusted professionals.
- Xero Certified Advisors: As Xero Certified professionals, we implement Xero accounting software tailored to your pharmacy’s needs, streamlining bookkeeping, automating accounting processes, and generating precise financial reports. With over 1000 Applications in the Xero Tech Stack ecosystem our experts can turn your financie finction and systems into fully digital one.
- MAAT Accreditation: Our Practice Principal, Mr. Buhir, holds the MAAT (Association of Accounting Technicians) accreditation, reflecting his exceptional expertise and adherence to industry standards.
- ACCA-Qualified Accountants: Our team comprises highly qualified ACCA accountants, guaranteeing that your pharmacy’s financial management is handled by experts in UK accountancy and tax regulations.
- Mercia Accreditation: RX Virtual Finance is accredited by Mercia Tax & Accountancy Training, reinforcing our commitment to staying updated with the latest industry standards and practices.
- Part-Time CFO Support: We provide experienced industry CFOs to provide strategic financial guidance tailored to pharmacies. Learn more about the benefits of a part-time CFO [here].
- Top-Tier IT Security: Your data security is our priority. We utilize Heimdal Security, Office 365 Copilot, Keeper & IronScales – Implementing enterprise grade protection to safeguard your client data.
- Award-Winning Softwares: Customer communication and document management are streamlined through Bright Manager, an award-winning CRM designed specifically for accountancy practices, ensuring seamless and efficient collaboration.
- Digital Accoutants 110% – Some of the best of class softwares in our RX Virtual Finance Tech Stack include TaxCalc, BrightPay, Sharepoint, Loom, Hubdoc, Keeper, Autoentry, Stripe, GoCardless & More
With RX Virtual Finance, you can sleep easy knowing that your pharmacy’s financial management is in expert, secure, and capable hands. Real time insights at the touch of a button.
Stay updated with Pharmacy insights & expert advice
Explore our blog for expert advice, industry updates, and practical tips tailored to UK pharmacies. From VAT strategies to financial management best practices, our articles are designed to help you navigate the complexities of pharmacy accounting with confidence. Stay ahead with actionable insights and innovative ideas curated by our team of professionals.
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