Virtual Accountancy for Pharmacies –
Trusted & Effective
Who We Are?
RX Virtual Finance specialises in providing tailored financial solutions exclusively for UK pharmacies. With over 30 years of expertise, we combine advanced technology and professional certifications to deliver accurate bookkeeping, tax compliance, and strategic financial guidance. Our goal is to simplify your finances, ensuring compliance and growth while you focus on your business.
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Bringing Financial Efficiency into Pharmacies
Services we offer
We are a specialised virtual accountancy firm in the UK currently offering services such as bookkeeping, payroll, outsourced accountancy, tax, management reports, outsourced part-time CFO services, and personal tax advice to pharmacy directors and locums. We have over 30 years of experience in UK accountancy, with more than 40 specialised accountants and tax advisors on the team.
Virtual Bookkeeping
With our virtual bookkeeping, stay VAT-compliant, audit-ready, and in full control of your pharmacy’s finances with accurate sales and purchase ledger management, seamless payroll processing, real-time bank reconciliation, and HMRC-ready record-keeping.
Virtual Bookkeeping
From VAT returns and expense tracking to statutory accounts and cash flow monitoring, we ensure your pharmacy meets all compliance requirements effortlessly while maintaining financial clarity and precision.
Payroll Solution
Managing payroll can be a daunting task for pharmacy owners, with its intricate calculations, compliance requirements, and frequent updates to UK regulations. You need to eliminate payroll stress and focus on your pharmacy’s success.
Payroll Solution
Our specialized payroll services are designed to take the burden off your shoulders, ensuring your payroll is accurate, timely, and fully compliant with HMRC guidelines. Whether it’s handling auto-enrolment, managing locum payments, or processing statutory pay, we’ve got you covered.
Outsourced Accounting
Simplify your pharmacy’s finances with our outsourced online accounting services. From preparing accurate Limited Company Accounts and delivering actionable Management Accounts to providing expert Xero implementation, training, and support, we address the unique accounting challenges pharmacies face.
Outsourced Accounting
Whether you’re seeking clarity on your pharmacy’s financial health, preparing for growth, or aiming to optimize profitability, our solutions are designed to provide actionable insights and peace of mind. Let us partner with you to drive success in your pharmacy business.
Virtual VAT Support
Handling VAT can be a daunting task for pharmacy owners, with its complex mix of VAT-exempt, zero-rated, and standard-rated items. Missing reclaim opportunities or making mistakes on VAT returns can lead to penalties, compliance issues, and lost cash flow. That’s where we come in.
Virtual VAT Support
From identifying VAT-rated pharmacy goods to recovering overpaid VAT on business expenses. Let us help you avoid VAT penalties and make your pharmacy’s finances work smarter.
Corporation Tax Fillings
Managing corporation tax for the pharmacy owners can be challenging, especially when combined with handling pharmacy VAT and ensuring compliance with HMRC. Our expert tax services offer tailored tax advice to simplify tax return submissions, maximise tax savings, and optimise your corporation tax planning.
Corporation Tax Fillings
et us handle the complexities while you focus on growing your pharmacy. Maximise your pharmacy’s growth and profitability with expert corporation tax solutions, precise compliance, and tailored strategies for lasting financial success.
Personal Tax Advice
Our virtual personal tax return and self-assessment services are explicitly designed for pharmacy owners, offering expert guidance to simplify the process, maximise tax savings, and ensure compliance.
Personal Tax Advice
With a focus on efficiency and accuracy, we ensure your taxes are managed seamlessly, allowing you to focus on growing your business. Trust us to handle the details while you enjoy peace of mind
Tax & IR35 For Locums
Managing taxes can be challenging for pharmacists and locum professionals juggling multiple income streams and ever-changing regulations. We offer tailored tax consultancy and annual filing services to help you optimise deductions, navigate IR35 compliance, and save more money—all while staying stress-free and compliant.
Tax & IR35 For Locums
Whether you’re self-employed, contracting through a limited company, or unsure about your employment structure, our personalised approach simplifies complex tax rules. And, help you focus on your career without worrying about tax penalties or overpayments.
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Our happy clients say about us
Stay updated with industry insights & expert advice
Explore our blog for expert advice, industry updates, and practical tips tailored to UK pharmacies. From VAT strategies to financial management best practices, our articles are designed to help you navigate the complexities of pharmacy accounting with confidence. Stay ahead with actionable insights and innovative ideas curated by our team of professionals.
A bit more about us
At RX Virtual Finance, a trusted brand of TotalBooks Accountants, we bring over 30 years of expertise to pharmacies across the United Kingdom. Headquartered at Alexandra Gate Business Centre in Cardiff, we specialize in providing tailored financial solutions designed to meet the unique needs of pharmacy businesses. Led by Buhir Rafiq, a licensed accountant (AAT) and certified Xero expert, our team of highly qualified professionals from AAT, ACCA, and Mercia Tax & Accountancy Training ensures precision, compliance, and innovative financial management. From bookkeeping to tax advisory, we combine expertise with cutting-edge technology to streamline processes and drive pharmacy success.
We leverage advanced tools like Xero Cloud Accounting, Bright Manager CRM, and Heimdal Security to offer secure, efficient, and transparent financial solutions. Our services include scalable virtual CFO support, automated payroll, and financial reporting, empowering pharmacies to focus on patient care. At RX Virtual Finance, we are committed to simplifying complex financial processes, delivering tailored strategies, and building lasting partnerships that help your pharmacy thrive. Learn more about us.
Licenses & accreditations
At RX Virtual Finance, we pride ourselves on our expertise, certifications, and commitment to excellence, ensuring your pharmacy’s finances are managed by trusted professionals.
- Xero Certified Advisors: As Xero Certified professionals, we implement Xero accounting software tailored to your pharmacy’s needs, streamlining bookkeeping, automating accounting processes, and generating precise financial reports.
- MAAT Accreditation: Our Practice Principal, Mr. Buhir, holds the MAAT (Association of Accounting Technicians) accreditation, reflecting his exceptional expertise and adherence to industry standards.
- ACCA-Qualified Accountants: Our team comprises highly qualified ACCA accountants, guaranteeing that your pharmacy’s financial management is handled by experts in UK accountancy and tax regulations.
- Mercia Accreditation: RX Virtual Finance is accredited by Mercia Tax & Accountancy Training, reinforcing our commitment to staying updated with the latest industry standards and practices.
- Part-Time CFO Support: We collaborate with experienced industry CFOs to provide strategic financial guidance tailored to pharmacies. Learn more about the benefits of a part-time CFO [here].
- Top-Tier IT Security: Your data security is our priority. We utilize Heimdal Security, implementing the highest level of protection to safeguard your sensitive information.
- Award-Winning CRM: Customer communication and document management are streamlined through Bright Manager, an award-winning CRM designed specifically for accountancy practices, ensuring seamless and efficient collaboration.
With RX Virtual Finance, you can trust that your pharmacy’s financial management is in expert, secure, and capable hands.
